Choosing a conference venue


The first (and probably most important) thing that comes to mind when deciding on a conference venue is certainly the budget. Before surprising your boss with a hefty number, get an approved budget first, and let the fun begin (yes, we said fun)!

Conference Room 3

Conferences at Maccauvlei on Vaal

Tips for choosing a conference or meeting venue:

Venue location – The venue should be easily accessible for attendees or delegates as well as any speakers. If any other events or excursions will take place during the conference, it needs to be kept in mind when selecting a location.

Venue suitability – The venue should definitely suit your company’s corporate image, and give the desired impression. It should also appeal to your target audience. Consider the size of the venues versus the amount of attendees you are expecting, as well as the layout and seating arrangement of the venue. The venue and staff should also be accommodating if you have any special requests.

Facilities – We consider the venue facilities to be one of the most important aspects to keep in mind. Decide on which room types you require for your conference or meeting i.e. do you need an auditorium or breakaway rooms? On the technical side, does the venue have what you require regarding projectors, sound systems, white boards, screens, WiFi, PC’s etc.? Secure parking space should also be taken into account on behalf of your delegates. If you require accommodation for your conference or meeting members, establish if the venue has enough rooms available during those dates. If the venue does not have its own accommodation, choose a suitable establishment in close proximity. A restaurant or bar for post-meeting socialization is always a big plus point for a venue, as it encourages networking amongst delegates.

Break times – Does the venue offer suitable snacks, refreshments or lunches if necessary? Special dietary requirements should also be taken into account.

Venue cost – Does the venue hire fit your budget?

  • Conference venues in the Vaal Triangle:

Maccauvlei on Vaal is a country lodge and conference centre in Vereeniging. Select a country conference centre that best suits your needs from Maccauvlei on Vaal’s nine venue offers. Each conference centre is fully equipped with all the necessary tools to assist you in having successful corporate functions. Enquire now on 016 420 2000 for a quote – you will not be disappointed!

The Riviera on Vaal Hotel & Country Club will provide delegates with an unforgettable experience while reaching all your objectives. Located in the country, but easily accessed with a 45 minute drive from Johannesburg, this conference venue will aptly impress patrons with its refreshing views and wide open spaces. Boasting six comprehensively equipped venues to choose from, the Hotel and its dedicated team will satisfy your every conferencing need. To enquire, call 016 420 1300.

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